Constitution |
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The Association shall be called the Old Caterhamians’ Association.
Membership of the Association shall be open to former pupils of Caterham School and Eothen School. The Committee may at its discretion withdraw or withhold membership.
On the decision of the Committee, subsequently confirmed by the Annual General Meeting, the Association may offer Honorary Membership to those who have given particular service to Caterham School, The Old Caterhamians’ Association or the Eothen Old Girls’ Association, or have been so involved as to merit recognition.
The aims and objects of the Association shall be:
a) to encourage and enable all former pupils to remain in touch with their
school colleagues
and the School.
b) to promote the welfare of the School.
c) to communicate regularly with members and to inform them of news of the School, Old Caterhamians and of Association activities.
The Association shall have a President who shall be a former pupil of Caterham School and who will represent the Association at all School and public occasions.
a) The Officers of the Association shall be the President, the immediate past President, the Vice President, the President Elect, the Chairman, the Secretary and the Treasurer.
b) The Committee shall consist of:
i) the Officers listed in 6(a) above.
ii) the Registrar, Editor, Social Secretary and Sports Secretary and the representative of the Old Caterhamians’ Sports Club.
iii) Six ordinary committee members.
c) Representatives who may attend Committee meetings by right are:
i) the Head Teacher, a Teacher representative and one or two pupil representatives of Caterham School.
ii) two representatives of the Eothen Old Girls’ Association.
d) The Committee may co-opt a new member to fill a casual vacancy or invite others to attend its meetings.
e) At any meeting of the Committee, only those members elected and appointed under b) i), ii) and iii) above may vote and any five of these members including an officer of the Association will constitute a quorum. Resolutions shall be carried by simple majority of those members present and voting. The Chairman shall have a casting vote.
a) The Committee may from time to time appoint an ad-hoc Sub-Committee to which any of its powers may be delegated.
b) The Chairman of any Sub-Committee unable to attend a meeting of the Committee may appoint any other member of the Sub-Committee as deputy.
The Association may appoint an Administration Secretary who may be based at the School and who will carry out secretarial duties, maintain records and liaise between the Association Committee, Members, prospective Members and the School.
a) The Annual General Meeting for the transaction of business shall be chaired by the President and held on a date decided by the Committee but will normally be Old Caterhamians Day in March. Members will be given 28 days notice of any special resolutions and the Committee nomination for the Officers and Committee members for the following year.
b) Any two members of the Association may nominate in writing any other member of the Association as an Officer or Committee member providing such a nomination contains the agreement of the nominee and is submitted to the Secretary before the Annual General Meeting.
c) The meeting shall elect:
i) The President, whose office may be combined with that of any other
Committee
member, to serve for one year. A President may not be elected to
hold office for more
than two consecutive years.
ii) The President elect and Vice President
iii) The Chairman, who shall have overall responsibility for the day-to-day
running of the
Association, shall preside at all committee meetings, or appoint
a deputy to do so in his
or her absence, shall be elected for an initial period of three years
which may be
extended at the discretion of the Annual General Meeting held at
the end of this initial
period for a further three year term.
iv) The Secretary, Treasurer, Registrar, Editor, Social Secretary and
Sports Secretary, all
of whom shall be elected for a term of three years.
v) Ordinary Committee members, each of whom should hold office for three
years, two
of whom shall retire in rotation. At the discretion of the Annual
General Meeting an
ordinary committee member may, if nominated, be re-elected for a
second consecutive
three-year term. Members may not be re-elected at the Annual General
Meeting at
which they complete a second consecutive three-year term.
d) If between Annual General Meetings a casual vacancy occurs amongst the Officers or Committee, the Committee may nominate a member of the Association to fill the vacancy until the next Annual General Meeting.
By order of the Committee, or on the receipt of a requisition by ten members, the Secretary shall call a Special General Meeting which shall have the powers of an Annual General Meeting. Each member shall have FOURTEEN days notice thereof, and of the purpose for which such a meeting has been called or TWENTY EIGHT days if a special resolution is to be passed. No business shall be transacted other than that for which notice has been given to members.
Resolutions shall be carried by a simple majority of those members present and voting at the meeting. The President shall have a casting vote, except for changes to the constitution where a two thirds majority of those present and voting is required.
The audited Accounts of the Association shall be presented to the members of the Association at the Annual General Meeting. The Association will appoint an Auditor for the next year at the Annual General Meeting.
The rate of subscriptions will be such as are fixed at the Annual General Meeting on the recommendation of the Treasurer. The rates of Parents’ subscriptions for Life Membership for pupils at the School will be fixed by agreement between the Treasurer and the School Bursar.
Events will be promoted as appropriate by the Social Secretary and may include a Presidents’ Evening, a Dinner, Year Group Reunions and Regional Reunions.
No alteration of, or addition to, the rules shall be made except at an Annual or Special General Meeting, for which TWENTY-EIGHT DAYS NOTICE has been given to members, in writing, of any such proposed alteration or addition but this shall not be held to preclude amendments proposed at the meeting itself of the motions of which notice has been given.
Arrangements shall be made with the School for Old Caterhamians Days. Sports matches shall be played by mutual agreement with the School.
In the event of the dissolution of the Association, the assets shall be conveyed to the Old Caterhamians’ Trust for use by the Trustees at their absolute discretion.
All
enquiries to: OCA Administration, Alina Rennie